Sample Letter I send to Schools

I offer this as a template for your own unique mailer. I suggest you keep it interesting and let them know how many helpers you will need. Also, I will place a CHECK-OFF LIST when I get a chance. Just do your best to make it enjoyable to all and easy on you. Helpers are a wonderful thing to have. They handle their stations and you only oversee the helpers. Otherwise, you play the audience and entertain them with your knowledge.


To Whom It May Concern:

 I'm writing to announce that I am very available for hosting a beekeeping theme for the Reading Arts Day. I have all new, high resolution images printed on photo quality paper, awesome 15 inch laptop computer with sideshows, and lots of equipment I would like to display. Also, I will have an interactive area setup for hands on projects.

 I am very excited about this project because I have such great material and visuals to entertain and amaze the students. Beekeeping is a wonderful hobby and I know that the students and teachers enjoyed my demonstrations before – they will absolutely love it this time. 

I need the following from you. Please read carefully, they are simple requests, but I will explain later:

1) I needed the date so that I can prepare things on my end, scheduling, etc.
2) I need my own classroom for the entire day. Lots of stuff to display and it would be easier to rotate the students, then it would to move me.
3) I need 3 responsible student assistants, 7th or 8th graders. You can rotate these throughout the day, unless a student enjoys assisting me. In that case, I’d enjoy their staying on.
4) I will need you to copy necessary handouts that I have made for the students. Note: all students and teachers participating should receive a copy. My assistants will hand them out.
5) If possible a phone line that I can connect to my laptop. It’s a local call to my Internet provider – This way I can demonstrate my massive website which has 110 pages, 550 photos and 35 educational topics. Beekeeping is only one topic at www.beemaster.com - My entire site is family friendly.

I will need the student assistance's for helping me arrange the room, set-up props, assist with other students and projects, and also to watch my equipment while I step away from the room on breaks. My laptop computer is worth over $4000 and it will be playing slide shows, demonstrating my website and a DVD Movie on beekeeping from the Discovery Channel. Note: my laptop is alarmed, so it's safe to have an assistant attend it while I'm away.
I hope all this sounds fine. Please call me and I’ll anticipate the schedule. Please visit my website and EMAIL me. My www.beemaster.com is my pride and joy. I hope you’ll visit and write me. I have over 500 visitors a day from around the world to my website.

Sincerely,

Beemaster.com

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email at:  honeybee@beemaster.com